Role-based access
Organize access around user responsibilities instead of giving every user the same operational authority.
AssetPrime Security & Accountability
Control access and preserve operational accountability
AssetPrime combines role-based permissions, location-scoped visibility and connected activity records. Security also depends on correct configuration, responsible users and the selected infrastructure model.
Product Controls
Security starts with appropriate access
Controls help organizations separate responsibilities and limit unnecessary operational visibility.
Menu and feature permissions
Control which modules, reports and permitted actions are available to different users and roles.
Branch and location scope
Limit visibility to the branches, stores, departments, rooms or locations relevant to a user.
Report visibility
Restrict operational and financial reports according to the responsibilities defined for each role.
User activity records
Support accountability with user and action context available through audit reporting.
Connected asset history
Preserve movement, assignment, maintenance, coverage, depreciation and lifecycle context.
Access Governance
Build permissions around real responsibilities
A permission model should be designed, tested and reviewed—not configured once and forgotten.
Step 1
Identify responsibilities
List what each operational, finance, maintenance, stores, management or audit role needs to do.
Step 2
Assign required access
Provide relevant menus, actions, reports and location scope without unnecessary permissions.
Step 3
Test real workflows
Validate every role using representative day-to-day tasks before wider rollout.
Step 4
Review periodically
Reassess users and permissions when responsibilities, locations or employment status change.
Traceability
Review activity in its lifecycle context
Connected records help authorized users understand how an asset reached its present state.
Explore Audit Tracking✓Asset register and instance information
✓Stock and location-ledger activity
✓Assignments and returns
✓Internal, service and lifecycle movements
✓Maintenance and service history
✓Warranty, AMC and insurance records
✓Procurement, receiving and disposal context
✓Depreciation, documents and audit activity
Shared Responsibility
Product controls and operational practices work together
Responsibilities vary by deployment and are confirmed in the agreed scope.
Area
AssetPrime
Customer
User and role design
AssetPrimeProvides role, menu, feature and location-scope controls.
CustomerDefines responsibilities, approves access and keeps users current.
Business data
AssetPrimeProvides structured workflows and reporting.
CustomerControls data quality, authorized entry, exports and internal handling.
Self-hosted infrastructure
AssetPrimeProvides product setup and support within the agreed scope.
CustomerManages server access, operating environment, network, backups and recovery.
Managed-cloud environment
AssetPrimeManages application hosting within the agreed service scope.
CustomerManages users, endpoint access, business approvals and appropriate use.
Access review
AssetPrimeProvides configurable operational controls.
CustomerReviews permissions and removes access that is no longer required.
Customer Practices
Operate access controls responsibly
✓Use an individual account for each authorized user
✓Grant only the access required for each responsibility
✓Review users, roles and location scope regularly
✓Remove or update access promptly when responsibilities change
✓Protect user devices, networks and administrator accounts
✓For self-hosted deployment, maintain and verify infrastructure backups
✓Review audit and lifecycle records when unusual activity is suspected
Assurance Boundaries
Keep security claims specific and verifiable
◆No absolute security or zero-risk claim
◆No ISO, SOC or other certification claim unless formally obtained and published
◆No blanket GDPR, HIPAA or industry-compliance claim
◆No availability or response-time commitment unless contractually agreed
◆Product controls do not replace customer policies or infrastructure security
◆Exact responsibilities are confirmed for the selected deployment
Frequently Asked Questions
Questions about AssetPrime security
01Does AssetPrime support role-based access control?
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01
Does AssetPrime support role-based access control?
Yes. AssetPrime supports role-based access together with menu, feature, report and location-scope controls.
02Can users be restricted to specific branches or locations?
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02
Can users be restricted to specific branches or locations?
Yes. Location-scoped access can limit users to relevant branches, stores, departments, rooms or other configured locations.
03Does AssetPrime provide an audit trail?
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03
Does AssetPrime provide an audit trail?
AssetPrime provides audit reporting and connected operational histories that help authorized teams review user activity and important asset lifecycle records.
04Who is responsible for security in a self-hosted deployment?
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04
Who is responsible for security in a self-hosted deployment?
The customer manages its server environment, operating system, network, infrastructure access, backups and recovery. AssetPrime support follows the agreed scope.
05Does AssetPrime claim a security certification or regulatory compliance?
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Does AssetPrime claim a security certification or regulatory compliance?
No ISO, SOC, HIPAA, GDPR or other formal certification or blanket compliance status is claimed on this page. Organizations should evaluate their own requirements.
06How should an organization evaluate AssetPrime security?
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06
How should an organization evaluate AssetPrime security?
Review required roles, sensitive reports, location boundaries, hosting preference, infrastructure ownership, backup responsibilities and internal policies during scope review.
Review Your Requirements
Evaluate AssetPrime using your access model
Share your roles, locations, sensitive workflows and deployment preference so the relevant controls and responsibilities can be reviewed.