Purchase evidence
Keep invoices and purchase-related files with the asset they support.
Asset Document Management
Keep the Right Document with the Right Asset.
Keep invoices, warranty certificates, manuals and service files alongside the asset they support. Find and review the right evidence through controlled access when it is needed.
Connected Document View
Asset records with their supporting files.
Make relevant files easier to find by keeping them with the equipment record and lifecycle context.
Purchase and invoice files
Warranty and coverage
Service documents
Controlled view and download
01
Purchase evidence
Keep invoices and purchase-related files with the asset they support.
02
Warranty records
Find certificates and supporting warranty files from the relevant asset context.
03
Service documents
Retain manuals, service reports or maintenance-related files where applicable.
04
Coverage files
Associate AMC and insurance documents with the asset information used during review.
Link
Files with asset records
View
Controlled access
Save
Authorized download
Log
Audited deletion
Asset Documents
Give each file useful asset context
Organize supporting evidence around the asset that needs it, from purchase through maintenance and retirement.
Warranty records
Find certificates and supporting warranty files from the relevant asset context.
Service documents
Retain manuals, service reports or maintenance-related files where applicable.
Coverage files
Associate AMC and insurance documents with the asset information used during review.
Lifecycle evidence
Keep relevant photographs, certificates and other supporting files connected to the asset.
The Workflow
Add, find and review documents in context
A document is most useful when staff can identify the asset it belongs to and retrieve it through a controlled workflow.
Step 01
Find the asset
Open the correct asset record rather than storing the file in an unrelated shared folder.
Step 02
Add a relevant file
Attach the invoice, certificate, manual or other supporting document to the asset.
Step 03
Keep context together
Use the asset identity and lifecycle information to understand what each file supports.
Step 04
Review when needed
Authorized users can view the document through the application.
Step 05
Download securely
Use the controlled download action when an authorized copy is required.
Step 06
Record removal
Document deletion requires a reason and leaves an audit record.
Connected Records
Keep files beside the asset history
Review an asset’s operational details alongside the documents that support purchase, service and coverage decisions.
Explore Asset Intelligence✓Asset identity and category
✓Purchase and invoice context
✓Manufacturer details
✓Warranty information
✓AMC and insurance records
✓Maintenance and service history
✓Lifecycle status
✓Document deletion audit trail
Operational Value
Keep supporting evidence within reach
Make asset-related files available to authorized staff without losing their connection to the equipment record.
Find evidence faster
Open the asset record to locate supporting files without searching separate inboxes or folders.
Connect file and equipment
Keep a document associated with the physical asset it describes.
Support service work
Retrieve manuals or previous service records when the equipment needs attention.
Prepare for reviews
Make relevant purchase and coverage evidence easier for authorized staff to find.
Control file access
Use the application’s permissions and controlled view or download routes.
Explain removals
Require a reason and retain an audit record when a document is deleted.
Related Capabilities
Connect documents to the lifecycle
Document Controls
Access and removal are controlled
Authorized staff can view or download asset files through the application. Deleting a document requires a reason and produces an audit record; your organization sets its retention policy.
Explore access controls →Frequently Asked Questions
Questions about asset document management
01What is asset document management?
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01
What is asset document management?
It is the practice of keeping supporting files connected to the correct asset record so authorized teams can find them during purchase, maintenance, coverage and lifecycle reviews.
02What documents can be kept with an asset?
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02
What documents can be kept with an asset?
Depending on the organization’s records, examples include purchase invoices, manuals, warranty certificates, AMC or insurance documents, service reports and photographs.
03Can an authorized user view or download a file?
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03
Can an authorized user view or download a file?
Yes. AssetPrime provides controlled document viewing and downloading through the application.
04Can a file be deleted without a record?
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04
Can a file be deleted without a record?
Deletion requires a stated reason and is recorded in the audit trail. The organization should apply its own retention policy before removing evidence.
05Does this replace a general document management system?
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05
Does this replace a general document management system?
The feature keeps files relevant to assets alongside their operational records. Organization-wide contract management, electronic signatures and document approval workflows are separate requirements.
06Are all documents visible to every user?
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06
Are all documents visible to every user?
Access is governed by the organization’s user permissions and the application’s document controls.
Book a Demo
See how AssetPrime keeps asset files connected.
Explore document attachments, controlled retrieval and asset history using the records your organization manages.
●Invoices
●Warranty certificates
●Service files
●AMC and insurance
●Controlled retrieval
●Audited deletion