Individual asset record
Register each physical unit separately under its asset type, with its own identity and status.
Serialized Asset Tracking
Know Which Asset You Have. Know Where It Has Been.
Give each physical asset a distinct record. Track its asset code, serial number, location, custody and service history as it moves through your organization.
Individual Asset View
One item. One connected history.
Identify an exact unit and follow its custody, location and operational record over time.
Unique asset identity
Current location and custody
Movement and service history
Lifecycle status
01
Individual asset record
Register each physical unit separately under its asset type, with its own identity and status.
02
Serial and asset codes
Keep manufacturer serial numbers and AssetPrime asset identifiers associated with the correct unit.
03
Barcode identification
Generate and print a barcode label to identify a specific unit during operational workflows.
04
Custody and location
See which employee or location holds an item and retain its assignment and movement history.
1:1
Unit-level records
Code
Unique asset identity
Move
Location history
Assign
Custody history
What Each Record Holds
Identify and manage the exact physical unit
A record for each unit helps teams avoid confusing identical models at different locations or in different hands.
Serial and asset codes
Keep manufacturer serial numbers and AssetPrime asset identifiers associated with the correct unit.
Barcode identification
Generate and print a barcode label to identify a specific unit during operational workflows.
Custody and location
See which employee or location holds an item and retain its assignment and movement history.
Service and coverage
Review instance-level maintenance, warranty and related coverage information in context.
The Workflow
Follow the same unit through every handover
A distinct identity lets receiving, assignment, service and retirement refer to the same physical item.
Step 01
Receive and register
Record the purchase and receiving context, then create a distinct record for each serialized unit.
Step 02
Identify the unit
Associate its asset code, manufacturer serial number where available and printable barcode label.
Step 03
Place or assign
Record the branch, location or employee responsible for the specific item.
Step 04
Record every move
Track internal transfers, service out and service return against the same asset identity.
Step 05
Maintain its history
Connect maintenance, warranty, documents and audit activity with the item being managed.
Step 06
Review its final state
Keep the unit’s accumulated history available when it is lost, retired or disposed.
Connected Records
Find the information behind an asset code
Open the individual asset record to understand what the item is, where it is and how it has been handled.
Explore Asset Intelligence✓Asset code and serial number
✓Asset type and purchase context
✓Current branch and location
✓Employee or department custody
✓Internal and service movements
✓Maintenance and warranty records
✓Documents and audit activity
✓Lifecycle status and reporting
Operational Value
Account for each item across its working life
Use item-level records where an asset’s identity, custodian, service needs or history matters.
Know the exact item
Distinguish one laptop, medical device, tool or machine from another item of the same type.
Clarify responsibility
Connect an identifiable unit with its current location or assignee and earlier handovers.
Follow service history
Review repairs and service movements against the same unit instead of a general asset category.
Prepare for verification
Identify the unit by its asset code or barcode and review discrepancies against its record.
Keep coverage in context
Find warranty and related records for the item that needs attention.
Retain lifecycle context
Follow a physical unit from receiving through assignment, movement and final status.
Related Capabilities
Connect identification to the wider workflow
Choose the Right Model
Serialized or quantity-based?
Track laptops, machines and other identifiable units individually when their custody or service history matters. Manage interchangeable supplies by quantity and location when individual identity is unnecessary.
Explore stock management →Frequently Asked Questions
Questions about serialized asset tracking
01What is serialized asset tracking?
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01
What is serialized asset tracking?
Serialized tracking gives each physical asset unit a separate record and identity so its location, custody, movements and lifecycle history can be reviewed individually.
02Does every item need a manufacturer serial number?
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02
Does every item need a manufacturer serial number?
No. A unique internal asset code can identify an item even when the manufacturer has not supplied a serial number. Manufacturer serial numbers can be recorded where available.
03How does this differ from barcode tracking?
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03
How does this differ from barcode tracking?
Serialized tracking is the item-level record and history. A barcode label is one way to identify that item during a workflow; it does not replace the record.
04When should I use quantity-based tracking instead?
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04
When should I use quantity-based tracking instead?
Use quantity-based tracking when interchangeable items are managed by count and location rather than individually assigned or serviced units. AssetPrime supports both models.
05Can I see who has a serialized asset?
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05
Can I see who has a serialized asset?
Yes. AssetPrime supports assignment to a user or employee record and retains assignment and return history for the individual item.
06Can an individual unit move between branches?
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06
Can an individual unit move between branches?
Yes. Internal movement records help track changes in branch or location for the same serialized asset.
Book a Demo
See serialized tracking in AssetPrime.
See individual asset records, barcode identification, assignment, movements and service history in a demonstration based on your asset types.
●Individual records
●Asset codes and serials
●Barcode labels
●Custody history
●Location movements
●Service context